• University Enterprises Corporation at CSUSB
  • San Bernardino, CA
  • December 12, 2019
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Job Description




University Enterprises Corporation at CSUSB

(This is not a state position)

Temporary “non-exempt” benefitted position through December 31, 2024 (position may be renewed annually based upon available funding, availability of work and satisfactory job performance.)

Salary:  $3,813.26-4,167.00 per month

Work Schedule: 40 hours per week. Generally, Monday through Friday, 8:00 am to 5:00pm, with occasional evening and weekend hours.


Under direct supervision of the Principal Investigator, the PROGRAM COORDINATOR will provide administrative support for the National Science Foundation’s CREST project.

Duties include:

  • Assist the PI and project team in collecting and organizing all project related documents and data, including keeping records of all student researchers interning at CSUSB and partner campuses (NASA Armstrong, UNL, UB, CPP, NIST as well as community colleges SBVC, VVC, COD); upload data to CRESTweb regularly.
  • Facilitate communication between evaluator, students & faculty on multiple campuses, and members of the project teams.
  • Facilitate communication and budgetary transfers between CSUSB and partner institutions.
  • Arrange meetings/events for the CREST team including student/faculty research meeting and symposia, advisory board meetings, etc. including monitoring attendance, arranging rooms, ordering food, facilitating parking, and facilitating Zoom videoconferencing as needed.
  • Assist the project team in recruiting student interns, including advertising and processing applications: sharing with on and off campus reviewers, gathering input for final appointments
  • Work with UEC Research Analysts and Office of Financial Aid representatives, to make sure student stipends are awarded.
  • Assist project team in compiling project reports for the project evaluation and annual reporting, including assistance with submitting IRB information into CAYUSE.
  • Monitor grant expenditures and budget using PeopleSoft, including overseeing disbursement and record keeping for sub-awards to partners; creating purchase orders or using ProCard for local project supplies, including meeting hazardous materials record requirements; monitoring expenditures including assigned time and faculty summer pay; ensuring that appropriate reimbursement occurs for routine items used by project faculty in participating departments
  • Work with UEC to ensure appointment/payment for vendors and personnel.
  • Assist the project team in communication, including working with the College Office and Strategic Communication for press releases, maintaining project webpage and social media.
  • Make travel arrangements, enter travel authorizations and process expenses through CONCUR
  • Work with students to make sure travel for summer research and conference presentations, summer dorm accommodations, and other arrangements are properly taken care of.
  • Assist team members when preparing applications for supplemental or additional funding.
  • Assist team members, and work with departmental support staff in developing and implementing an MS program in Materials Science
  • Other duties as requested or approved by PI, related to CREST/CAFM operation


Applicant must have at least baccalaureate degree, and a minimum of four years of experience in an office/administrative environment. Must be able to process general office clerical work, along with editing and computer skills including Microsoft office suite (such as Microsoft Word, Excel, and Outlook) and be able to quickly and accurately learn other electronic databases and programs, including PeopleSoft. Applicants must have strong organizational, management, leadership, interpersonal, oral and written communication skills. Applicant must possess thorough knowledge of office methods, as well the Internet and social media sites, and be able to handle confidential and sensitive information/situations and think creatively to resolve issues. Applicants must be able to work with diverse populations and with a team of support staff and faculty, and provide excellent customer service to students, faculty, staff and external project team members. Applicants must have the ability to function with minimum supervision for routine tasks, be able to follow directions, take initiative, be flexible, prioritize multiple projects and make decisions with minimal direction, and be accountable for work performed. Experience in a college or university office setting preferred. 

UEC is an EOE - Minority/Female/Disability/Vets. This position will remain open until filled. The selected candidate must successfully pass a thorough background investigation, including a criminal history check prior to appointment.

Benefits include:

  • Medical
  • Dental
  • Vision
  • Flex Cash option
  • CalPERS Retirement
  • CalPers 457
  • Group Term Life/ Accidental Death & Dismemberment (AD&D)
  • Holidays
  • Personal Holiday
  • Vacation accruals
  • Sick pay accruals
  • Educational Assistance - Benefit is based on availability of funding.
  • Workers' Compensation
  • Unemployment Insurance
  • State Disability Insurance

University Enterprises Corporation at CSUSB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, status as a qualified individual with disability, or any other legally protected status. All applicants must be able to show proof of eligibility to work in the United States.